Electronic Signature

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An Electronic Signature, also known as an eSignature, is an efficient, legally binding way to get approval on electronic documents. Secure and verifiable, it can replace a handwritten signature in virtually any process. In the United States, an e-signature provides the same legal commitment as a handwritten signature if it meets these four criteria:

  • Intent to sign – the signatory has intended to verify his or her identity. 
  • Consent to do business electronically – the signatory has agreed to do business electronically. 
  • Association of signature with the record – the system used to capture the e-signature can verify the process by which the signature was created.
  • Record retention – the e-signature is stored for the required amount of time so it can be referenced by all interested parties.

Electronic Signatures are often used for signing off on governance policies verifying employees have read committed to complying with the prescriptions or requirements they contain. This is what CyberHoot does for its automated Policy management module.

What does this mean for an SMB?

Your SMB may utilize eSignatures often through various formats. One of the most common ways individuals use eSignatures is through the popular document approval service, DocuSign. If you’re a CyberHoot user, you may be very familiar with eSignatures as we use them when users sign off that they have read and acknowledged a cybersecurity policy or process. It’s important to understand that eSignatures are just as legally binding as a physical ‘pen and paper’ signature; just because it’s done electronically, doesn’t mean it doesn’t count!
Electronic signatures help you secure your business through Non-Disclosure Agreements, Non-Compete Agreements, and Cybersecurity Policy signatures. However, don’t stop there as there are many other important measures all businesses must take regarding cybersecurity. 

Additional Cybersecurity Recommendations

Additionally, these recommendations below will help you and your business stay secure with the various threats you may face on a day-to-day basis. All of the suggestions listed below can be gained by hiring CyberHoot’s vCISO Program development services.

  1. Govern employees with policies and procedures. You need a password policy, an acceptable use policy, an information handling policy, and a written information security program (WISP) at a minimum.
  2. Train employees on how to spot and avoid phishing attacks. Adopt a Learning Management system like CyberHoot to teach employees the skills they need to be more confident, productive, and secure.
  3. Test employees with Phishing attacks to practice. CyberHoot’s Phish testing allows businesses to test employees with believable phishing attacks and put those that fail into remedial phish training.
  4. Deploy critical cybersecurity technology including two-factor authentication on all critical accounts. Enable email SPAM filtering, validate backups, deploy DNS protection, antivirus, and anti-malware on all your endpoints.
  5. In the modern Work-from-Home era, make sure you’re managing personal devices connecting to your network by validating their security (patching, antivirus, DNS protections, etc) or prohibiting their use entirely.
  6. If you haven’t had a risk assessment by a 3rd party in the last 2 years, you should have one now. Establishing a risk management framework in your organization is critical to addressing your most egregious risks with your finite time and money.
  7. Buy Cyber-Insurance to protect you in a catastrophic failure situation. Cyber-Insurance is no different than Car, Fire, Flood, or Life insurance. It’s there when you need it most.

All of these recommendations are built into CyberHoot the product or CyberHoot’s vCISO Services. With CyberHoot you can govern, train, assess, and test your employees. Visit CyberHoot.com and sign up for our services today. At the very least continue to learn by enrolling in our monthly Cybersecurity newsletters to stay on top of current cybersecurity updates.

To learn more about Electronic Signatures, watch this short video:

CyberHoot does have some other resources available for your use. Below are links to all of our resources, feel free to check them out whenever you like: 

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